Education Administrative Supervisor (On-site, full-time)

  • Location: ACLAMO
  • Schedule: Monday through Friday, some Nights and Saturdays.
  • Reports to: Senior Director of Programs or Executive Director in the absence of the Senior Director.

Essential Functions

The Education Administrative Supervisor provides leadership and administrative oversight to ACLAMO’s educational programs, including Summer Bridge, Teen Club, Mentoring Program, ESL, Citizenship Classes, Digital Navigation, and ADELANTE.

This role balances administrative management with educational program supervision, ensuring smooth operations, staff coordination, and strong partnerships with schools and community organizations. The ideal candidate is an organized, proactive supervisor with experience in educational administration and team leadership.

Key Responsibilities

Administrative Leadership and Supervision

  • Provide direct supervision and administrative support to all Education Department staff, overseeing daily operations and workflow.
  • Coordinate recruitment, hiring, and onboarding processes for education team members.
  • Conduct regular supervisory meetings and staff check-ins to review progress, address challenges, and support staff development.
  • Oversee scheduling, documentation, and compliance with program policies and procedures.
  • Supervise activity clubs and student enrichment initiatives, ensuring adherence to program objectives.
  • Other duties as assigned

Program Coordination & Support

  • Ensure educational programs operate efficiently and meet ACLAMO’s standards and goals.
  • Support staff in delivering lessons and academic activities by managing resources, calendars, and logistics.
  • Oversee the administration and tracking of student assessments and interventions.
  • Collaborate with education staff to identify students in need of additional academic support and help coordinate tutoring or other services.

Partnership Management

  • Serve as the main administrative liaison between ACLAMO and local school districts, community partners, and external stakeholders.
  • Facilitate communication and data sharing to support student referrals and interdepartmental collaboration.
  • Prepare and submit reports on program performance and partnership outcomes.

Student & Family Engagement Support

  • Work alongside the Student Success Coach and Community Liaison to coordinate family outreach and support services.
  • Monitor follow-up on student progress and assist in adjusting support strategies as needed.
  • Help foster positive relationships between families, schools, and ACLAMO education programs.

Reporting & Compliance

  • Maintain detailed records on program activities, attendance, and outcomes.
  • Prepare monthly, quarterly, and annual administrative and performance reports.
  • Ensure compliance with ACLAMO policies, funder requirements, and regulatory standards.
  • Communicate regularly with the Senior Director of Programs regarding operational issues and successes.

Required Qualifications

  • Bachelor’s degree in Education, Administration, or a related field.
  • At least 2 years of experience in education administration or supervisory roles.
  • Strong organizational, communication, and leadership skills.
  • The ability to manage multiple priorities in a dynamic, fast-paced environment.
  • Proficiency in Microsoft Office and data management tools.
  • Commitment to equity, inclusion, and ACLAMO’s mission.
  • The required working days are Monday through Friday and some Nights and Saturdays.

Special Requirements

  • Proficient in Microsoft programs, e.g. Outlook, Word, Excel, and PowerPoint
  • Comfortable working both independently and as part of a team
  • Detail oriented and possess strong organizational skills
  • Ability to believe in the academic potential of all students
  • A passionate supporter of ACLAMO’s mission, vision, and programs

Special Notes

  • Valid driver’s license, automobile insurance, and access to reliable transportation.
  • Flexibility to work some evenings and weekends as required.
  • Physical ability to lift-up to 32 pounds and stand or walk for extended periods.

Required clearances:  

  • Pennsylvania Child Abuse History Clearance
  • Pennsylvania State Police Criminal Record Check 
  • FBI Criminal Background Check. 
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